Staff Resources

Welcome to the staff resources page – hopefully you’ll find lots of useful information and links here. Please help keep it up to date by adding any helpful information or by sending any useful links etc. to Kate.

  • To view your emails in a web browser: login to webmail  here 
  • To view your monthly playslip etc.: login to payroo  here 
  • Staff time sheets – download here
  • Annual leave request forms – download here
  • Pensions Regulator – All eligible staff are now subject to Automatic Enrollment. For more information visit the pensions regulator’s website – here.

Useful Websites & Resources

HSE (Health & Safety Executive): Advice, guidance, news, templates, tools, legislation, publications from Great Britain’s independent regulator for work-related health, safety and illness. Visit their website here

Yellow Submarine has a duty of care to both our members and staff to report and share appropriately details of any accidents or incidents that occur. To ensure this is done we have a procedure in place which includes documenting what happened and sharing with the Yellow Submarine senior management team who will take the matter forward as necessary. Forms to document accidents and incidents can be found below.

Accident Form

Incident Form

Handover Form

What is safeguarding?

Safeguarding is about protecting children, young people and vulnerable adults from abuse or neglect. We are all responsible for the safety of children, young people and vulnerable adults. We must ensure that we are doing all we can to protect the most vulnerable members of our society.

Safeguarding guidelines

General safeguarding responsibilities, including the ‘Golden Rules’, can be viewed here

All staff & volunteers must agree to work within our guidelines and must sign a copy of our essential policies & guidelines document – download here

Safeguarding contacts

Yellow Submarine’s safeguarding contacts can be viewed here. Our safeguarding lead is Kate Sankey.

For up to date information on safeguarding at Yellow Submarine see:

Useful websites and resources

  • Oxfordshire Safeguarding  Children Board
    – Reporting safeguarding concerns – useful contacts view here
    – View the OSCB information sharing protocol here
  • Safe – Safer Activities For Everyone CIC. Visit their website – here
  • CEOP – Keeping young people safe online and reporting concerns. Visit their website – here
  • The Anti-Bullying Alliance Information Hub holds information and resources about reducing the bullying of children and young people with special educational needs and/or disabilities (SEND). Visit their website – here
  • Online abuse and bullying prevention guide produced by downloadable here

For up to date Induction information see:

All new starters should be given a copy of the current induction booklet (download here) and all new staff and volunteers should be given a copy of our basic policy document (download here) to read and sign to ensure they are aware of key policies and their responsibilities.

Induction training sessions take place monthly all new starters should be invited to attend ASAP. After attending they should complete the induction quiz to confirm their understanding.

Related links

> About us – Find out more about Yellow Submarine
> Our Policies – Find out more about Yellow Submarine’s policies and your responsibilities
> Young People’s Activities – Find out more about our young people’s activities
> Adult Activities – Find out more about our activities for adults
> Our Cafes – Find out more about our social enterprises